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Operations Manager in Baku, Azerbaijan

P&O Maritime Logistics is a leading provider of marine solutions with focus on offshore energy, port services and logistics. The company owns and operates approximately 400 vessels and provides a wide portfolio of value-added marine services and ability to integrate these offerings for its customers – always with safety and the environment at the forefront.

Headquartered in Dubai, the company has operations globally across all seven continents.

In July 2019, Topaz Energy and Marine was acquired by DP World, merged with P&O Maritime and started operating under the P&O brand as P&O Maritime Logistics.

Job Purpose

The Operations Manager is responsible for ensuring all vessels are manned and operated in line with current legislation, flag state, class and company requirements and that all charter parties are services in line with agreed terms. The Operations Manager will ensure compliance where appropriate with the Company’s procedures and policies in compliance to ISO, ISM, ISPS and any other requirements.

Job Title – Operations Manager

Department – Operations

Location – Baku, Azerbaijan

Direct Reporting Line – Regional Director

Direct Reports - 3

Key Accountabilities

Contract Management

  • Manage all vessel contracts from the point of on-hire up until the point of off-hire in line with applicable charter party.
  • Be the principal point of contact for the client during the term of any charter.
  • Review Scope of Work for any enquiries or tenders to ensure that the Company and the intended vessel(s) meet the requirements for operation with the capacity and capability of the vessel, crew, and supporting organisation.
  • Ensure that Commercial is advised of all down time days and other problems/deviations that may affect the charter party, invoicing or our good working relations with the client.
  • Ensure, in close coordination with Regional Director and the commercial team, that all clients are visited on a regular basis and that the company is well represented within the Energy / Marine Community

Vessel Inspection & Controls

  • Ensure that all equipment is maintained in good working order and that the planned maintenance system is up to date on all assigned vessels.
  • Ensure that inspections are followed to ensure that vessels are being run in line with Company requirements.

Policies & Procedures

  • Ensuring compliance with the company’s procedure and policies in accordance with the ISM Code and any other standards that the company may elect to follow.
  • Providing timely Daily, Weekly and Monthly reports as and when required by Management and or the clients.
  • Ensure that the company is kept appraised of changing legislation / requirements ahead of time in order that steps can be taken for implementation.
  • Ensure that all Insurance Claims are lodged in a timely fashion and that they are closed out with the maximum benefit to the company and as quickly as possible.

Operational Costs & Budgets

  • Establish the Operations Budget for the coming year and maintaining operating costs within approved budget levels.
  • Maintain tight cost control on all operational expenses and propose savings where possible
  • Control and approve operational costs via NSE in line with the Matrix of Authority
  • Monitor and account for all vessels down-time and take actions as necessary to reduce down-time to a minimum.
  • Ensure that Masters Accounts are run in a controlled and professional manner and that all vessels have the necessary funds for operational requirements.

People Management

  • Responsible for the overall management and performance of Fleet Superintendent/s assigned to the fleet, in accordance with the Company’s Employee Value Proposition and HR & Crewing Procedures.
  • Ensure that Discipline is enforced in a fair and controlled manner in line with the company policies and that any disciplinary action taken is likewise in line with policy.
  • Provide development and training of all department and sea staff through liaison with HR.
  • Liaise with Crewing department to ensure that all Sea Staff employed are suitably qualified and experienced for the position that they hold.
  • Ensure that all sea staff are relieved on time every time and that suitable handover time is given for sensitive positions.
  • Monitor the performance of all sea-staff and ensure adherence to the competence assurance scheme as applicable.
  • Ensure that Annual Appraisals for all Masters in the fleet is done. Follow up with interim reviews of tasks set and ensure adequate progress.
  • Drive performance management of shore staff through relevant KPI and Performance Appraisal sessions in coordination with HR department and the Regional Management

Communication and Working Relationships

Internal - Operations Team, all other Departments and Ship Masters

External - Customers of Contracted Vessels; Class / Flag State authorities; Port Control; Agents; Equipment manufacturers and Service suppliers

Qualifications, Experience & Skills

Minimum Qualifications

  • Masters License or Chief Engineer License or Educated to Degree level in Navigation and Maritime Science, Marine Engineering or equivalent
  • A business degree or diploma would be an advantage

Minimum Experience:

  • Minimum of 10+ years’ experience with large DP2 OSV and adjacent maritime or energy industry of which 3 years should be in management
  • Client interface with IOC/NOC/ tier one subcontractors

Job-Specific Skills:

  • Offshore Vessel Owning Management
  • Marine Operating Standards and Requirements
  • Management Accounting

P&O Maritime Logistics Beacons

‘Creating Growth’ – We take care of our heritage and are ready for tomorrow.

‘Driving Results’ – If you have the capability you have the duty.

‘Making others excel’ – We create an environment where others succeed.

‘Adapting and Evolving’ – We are always curious. To us, status quo is regress.

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